The Campus Archives obtains and enhances its holdings by receiving University records transferred by offices and departments and by the donation of student organizations' records, committee papers, and the personal documents and memorabilia from alumni and community members.
Use the information below to learn about what the Campus Archives collects and how to donate these materials. These lists are intended as general guides and are not exhaustive. For any questions about donating to archives, please contact us at iuklib@iu.edu.
The Campus Archives is the official repository for the records of Indiana University Kokomo that have long-term historical, legal, fiscal, and administrative value. Records commonly transferred to the Archives include, but are not limited to, the following materials.
Key documents of departments, committees, divisions, or programs of the campus:
Constitutions and by-laws
Meeting minutes and proceedings
Meeting transcripts
Lists of officers
Office files, such as correspondence, memoranda, and emails (incoming and outgoing), concerning:
Administration of organizations
Projects, activities, and functions of the organizations
Subject files concerning projects, activities, and functions
Historical files documenting policies, decisions, committee and task force reports, and questionnaires
Publications: two copies of all newsletters, journals, brochures, monographs, programs, posters, and announcements issued by the University or its subdivisions
Audiovisuals:
Photographs
Digital images
Films
Sound and video recordings
Personal papers of students, faculty, and staff that relate to the University's work.
Documenting Indiana University Kokomo student organizations and student life is a major objective of the Campus Archives. The following guidelines are intended to assist student organizations in identifying those portions of their files that are appropriate for transfer to the Archives.
Records commonly transferred to the Archives include, but are not limited to, the following materials:
Key documents of departments, committees, divisions, organizations, clubs, and programs of the campus:
Constitutions and bylaws
Meeting minutes and proceedings
Meeting transcripts
Lists of officers
Office files, such as correspondence, memoranda, and emails (incoming and outgoing) concerning:
Administration of the organizations
Projects, activities, and functions of the organizations
Subject files concerning projects, activities, and functions
Historical files documenting policies, decisions, committee and task force reports and proceedings, and questionnaires
Publications: two copies of all newsletters, journals, newspapers, brochures, monographs, programs, posters, and announcements issued by the organization or its subdivisions
Audiovisuals:
Photographs
Digital images
Films
Sound and video recordings
To automatically receive all future publications, the Campus Archives may be placed on division, department, office, and organizations' mailing lists. Please add iukarch@iu.edu to your lists.
Note: All information formats (e.g. published, typescript, audiovisual, and electronic data, such as computer files) are appropriate for consideration for transfer. For documents in formats requiring any form of machine intervention, such as videotapes and all computer files, consideration should be given to converting the documents to a format accessible to the Archives' users. Early consultation with Library employees is strongly encouraged for all such materials.
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