Policies

Borrow

You must present an Indiana University ID or Indiana Resident (INRE) Borrower's Card to check out materials.

Please report lost or stolen INRE cards to the Library. Replacement cards are $5.00.

Overdue

Materials checked out on your card are your responsibility. Loan schedule and fine information are available at Your Borrowing Privileges, as well as in print at the Circulation desk. Overdue notices are mailed or e-mailed to the borrower. E-mail is the official means of communication for Indiana University affiliated users. Items that are more than 30 days overdue are billed to the borrower for replacement. Normal replacement costs per item range from $85.50 to $120.50, which includes a processing fee of $10.50 per item. Replacement costs may be higher for special materials and equipment. If overdue materials are returned, the borrower remains liable for the overdue fine ($25-$75 maximum overdue fine) and a $10.50 processing fee for each item.

Renew

Item(s) may be renewed provided there are: no outstanding fines on the item(s); and there are no holds or recalls placed on the item(s).

To renew in person, present your IU ID or INRE card and the item(s) at the Circulation desk. To renew by phone, supply your IU ID or INRE card number, name, address, and item information (barcode number/title).

Indiana University affiliated users (students, faculty, staff) may also renew materials online via the IUCAT My Account feature by logging in to IUCAT at https://iucat.iu.edu.

Philosophy, Policy, and Procedures Governing the Acceptance and Processing of In-Kind Gifts

Gifts enable the IU Kokomo Library [subsequently known as Library] to broaden and enrich its holdings. The acceptance of gifts also strengthens the relationship between the library and its communities and provides a way by which a donor can share his or her intellectual interests with future generations.

The written collection development philosophy and policies of the Library, and library procedures found in this document govern the acceptance and stewardship of gifts in order to assure that the interests of both the Library and the donor are served. This document does not apply to acceptance of materials to be housed in the IU Kokomo Archives.

• It is the Philosophy of the IU Kokomo Library that collections should be developed according to the mission statements of Indiana University Kokomo and the Library. The Library will develop its resources to support the work of its users, including faculty, students, staff, and the wider community of North Central Indiana. Specific collection interests vary from time to time, but in general, the Library's collections relate to:
  • Those fields of research and study offered at IU Kokomo.
  • Materials of particular interest to the Kokomo geographic area
• It is the Policy of the Library to only accept gifts from donors when such acceptance furthers the mission of the Library and when the intent of the donor can be reasonably and legally accommodated without undue stress upon the Library's resources, systems, and staff. The Library will not accept gifts for which it cannot provide appropriate stewardship.
• The following Procedures seek to normalize the handling of incoming gift material.

Conditions of Acceptance

The Library welcomes gifts of materials that enhance the strength of its collections and support the instructional and research programs of the University. The Library will ask to review gifts prior to acceptance and reserves the right to decline an offer of material that is already held in the collections, that does not meet collection needs, or which the Library cannot steward appropriately. If a gift is declined, library personnel may suggest other libraries or institutions better suited for the donation.

Gifts are accepted with the understanding that they become the property of Indiana University, and that the Library will make all necessary decisions as to their retention, location, cataloging, and other considerations related to their use and disposition. Special terms or conditions requested by the donor should be discussed with the Dean of the Library and the Technical Services Librarian before the gift is accepted. Once a gift is transferred to the Library, no part of it will be returned. It is the responsibility of the Technical Services Librarian to review offers and donations to make selection decisions based on the collection development philosophies and policies of the library and of the subject area involved.

Outdated textbooks, superseded editions, duplicate copies, material in foreign languages other than those taught at IU Kokomo, items in poor physical condition, and outdated material formats are not appropriate for addition to the collection and will not be accepted as donations. Any materials accepted and subsequently deemed unsuitable will be disposed of at the library’s discretion.

Sources of Gifts

Unsolicited gifts are unexpected donations of materials. We prefer that donors contact the library before delivering, so that we may ascertain the size and nature of the gift and to arrange receipt of materials.

Solicited Gifts and Collections of Note

Solicited gifts will be identified and sought after by Library representatives. The donor may be someone who has contacted a library faculty about a donation or the development office about a planned gift. Arrangements for acceptance of solicited gifts will be made between the Dean of the Library and the donor. The procedures for the actual transaction will be determined by the Dean of the Library.

Selected Gifts

Selected gifts are items selected by library faculty from lists circulated by individuals or organizations. Library faculty will not accept these type of gifts without the approval of the Dean of the Library and/or the Technical Services Librarian. Once approved these gifts are received directly by the librarian who initiated the gift.

Procedures for Receiving Selected Gifts

Any library faculty receiving a gift on behalf of the Library should submit a document detailing the gift to the Dean of the Library within one week of receipt of the gift. This confidential document conveys appropriate information to the Dean so that, first, an acknowledgement letter can be sent; second, that the gift will be recorded in the gift records of the Indiana University Foundation; and, third, that appropriate stewardship actions can be taken. The above mentioned document will include the donor’s name, address, number of items donated, and the date of the gift. Any correspondence received with the gift should be forwarded to the Dean’s office along with the completed document.

If materials are received directly by anyone other than the Technical Services Librarian, the materials received must be reviewed by the Technical Services Librarian prior to a request for cataloging.

Procedures for Receiving Solicited Gifts or Collections of Note

In order to give donors the most current information and to be in compliance with the pertinent IU Kokomo, Indiana University Foundation, Internal Revenue Service, and State of Indiana regulations, the Dean of the Library should contact the Development Office before discussing tax deductions, gift valuation, gift appraisals, and shipping costs with a prospective donor.

Valuation of library-owned material or material under consideration for acceptance as a gift by the Library, whether by staff or paid or unpaid representatives, is considered a conflict of interest. No references to price or value may be included in any correspondence or acknowledgement letter.

Gifts with an assumed or appraised value of over $1,000 or consisting of more than 100 volumes must be approved by the Dean of the Library before acceptance.

Acknowledgement and Record-keeping

Every effort will be made to send an acknowledgement letter to the donor within two weeks of receipt of the gift for solicited or selected gifts. This acknowledgement will be sent by the office of the Dean of the Library and/or the Office of Development. Acknowledgement of items retained from unsolicited gifts for the Library collections will be sent in January following the year of donation. (i.e. gifts received from Jan-Dec 2019 will be acknowledged in Jan 2020). This information will be gathered and maintained by the Technical Services Assistant, who will provide the information to the Library Secretary to create the actual letter. The information included for unsolicited gifts include donor name and address as well as number and format of gifted materials. (e.g., 10 hardbacks; 3 paperbacks; 2 DVDs)

Any Indiana resident 18 years of age or older may apply for an Indiana Resident (INRE) Borrower's card.

Any Indiana resident 16-17 years of age may apply for an INRE card with the approval and presence of the minor's parent/guardian.

Below are the steps to obtaining a card.

1. An INRE card application must be filled out completely.
2. A photo ID and proof of Indiana residency must be presented at the Circulation desk.

Photo IDs that are also proof of Indiana residency:

• Indiana Driver's License
• Indiana BMV-issued ID card

Other acceptable forms of photo ID are:

(These forms of photo ID must be paired with proof of Indiana residency)

• U.S. Military ID
• Passport
• School ID

Acceptable forms of proof of residency include, but are not limited to:

(Minors do not need to show proof of residency, but the parent/guardian must.)

• Computer-generated bill issued by a utility company, credit card company, doctor, or hospital showing borrower's name and address of residence; must be dated within 60 days of the date of application.
• Current homeowner, renter, or motor vehicle insurance policy showing borrower's name and address of residence; must be dated within one year of the application date.
• Change-of-address confirmation from the United States Postal Service showing borrower's prior and current address.

3. Circulation staff will confirm completion of the application and verify photo ID and proof of residency.
4. Circulation staff will inform borrower of loan periods, procedures for renewing and returning materials, and fine policies.

Standard loan periods by affiliation

• Undergraduate students: 45 days
• Graduate students: 120 days
• Faculty and staff: 120 days
• Indiana residents: 30 days

Recall Fine and Replacement Costs

• Recall fine for all materials: $25
• Processing fee for all billed items: $10.50
• Replacement costs: $75-$110 depending on item

If you need a computer classroom for single sessions during the semester, faculty and staff can schedule the Information Literacy Classrooms (ILCs) for the primary purpose of presenting instructional sessions in which instructor and student workstations are needed. The Library does not reserve the ILCs for extended or semester-long instruction.

When not reserved, the Information Literacy Classrooms function as open computer labs for student use. The Library regards the last week of classes and final exams as a quiet study period for students. Every attempt is made to maintain the Library as a space conducive to preparation for the end of semester papers and examinations. The ILCs will not be scheduled for other uses during these time periods except with approval of the Dean of the Library.

For scheduling, please book online. We will contact you with either a reservation confirmation or additional questions within 3 business days. For additional information, contact Britney Netherton or email bnethert@iu.edu.

The classrooms are configured as follows:

• Information Literacy Classroom 1 (Room #144) has seating and table space for 18 students as well as 14 student computer workstations, an instructor workstation, a document camera, and a digital projector.
• Information Literacy Classroom 2 (Room #148) has 24 student computer workstations, an instructor workstation, a document camera, and a digital projector.
• Wireless access is available in both rooms.

Library study rooms are available for currently enrolled IU Kokomo students to use for individual or quiet group study. Rooms are not available for course instruction, faculty office hours, or for meetings among staff, faculty, or student organizations.

All study rooms are available for use from the opening of the Library until ten (10) minutes before closing to allow staff time to perform closing procedures. Reservations are accepted Monday-Friday (see Room Scheduling).

Facilities

• Two large study rooms on the first floor, KA 116 and KA 118, each accommodate up to eight students and include a conference table, wall-mounted monitor with collaborative technology, and white boards*.
• Four medium study rooms on the first floor KA 147, KA 149, KA 155, and KA 157 each accommodate up to six students and include a conference table, wall-mounted monitor with collaborative technology, and white boards.*
• Four medium study rooms on the second floor KA 220, KA 222, KA 224, and KA 226 each accommodate up to six students and include a table, desktop computer, white board*, and chalkboard**.

The above ten study rooms may be reserved for half hour increments, up to three hours per day, three times per week (Monday-Friday), per individual or group. When not reserved, and all day on Saturday and Sunday, the above ten study rooms are available on a first come, first served basis.

• Three small study rooms on the first floor KA 159, KA 161, and KA 163 are always open for walk-in use. These rooms each accommodate up to four students and include a table, wall-mounted monitor with collaborative technology, and white board*.

*White board markers and erasers may be checked out at the Circulation Service Desk for two-hour periods.

** Additional chalk is available at the Circulation Service Desk.

Room Scheduling

• Reservations may be made by currently enrolled students up to one week in advance but no less than 24 hours in advance.
• Room reservations must be made using your primary IU email address exactly as listed in the IU Directory. Reservations from other or non-IU email addressed will not be approved.
• Access our booking system to request a reservation (https://iuk.libcal.com).
• You will receive a confirmation email with room number, reservation date/time, and cancellation instructions.
• Study room users without reservations must vacate the room when an individual or group with a reservation arrives. A daily schedule of study room reservations is available online and will be posted outside each room.
• No-shows: If the room is not claimed within 15 minutes of the reserved time, the reservation will be canceled and the study room will be available to others for the remainder of the reserved time slot.

The Library is not responsible for unattended belongings. Materials left unattended in a study room for more than 10 minutes will be removed and taken to the Circulation Service Desk.

Please report any problems with the rooms to the Access Services Supervisor, KA 117A in the Library or via phone at 765-455-9237.